In the development of SafeTrakX, our all-in-one workplace safety application, the Field Level Hazard Assessment (FLHA) module was the foundation.
It’s not just a digital form—it’s a dynamic tool designed to improve hazard awareness, streamline hazard reporting, and enhance emergency readiness.
From concept to deployment, the creation of the FLHA module followed a structured PMBOK® Guide approach, ensuring each feature met operational, safety, and user needs.
1. Initiating: Defining Purpose and Stakeholders
The vision for the FLHA module was clear:
“Enable workers to quickly identify hazards using the energy model, document controls, and respond effectively to emergencies—anywhere, anytime.”
We engaged stakeholders early, from frontline operators to HSE managers, to ensure the tool aligned with safety legislation’s requirements and on-the-ground realities.
2. Planning: Scope and Risk Management
Key deliverables were identified through a Work Breakdown Structure:
- Energy Model Hazard Identification – Classifying hazards by energy source (Electrical, Chemical, Mechanical, Thermal, etc.) with a “Sticky Stuff That Can Kill You” mindset for prioritizing high-severity risks.
- Cloud-Based Storage – Securely saving completed FLHAs for instant retrieval and compliance auditing.
- PDF Export & Sharing – Generating professional, timestamped FLHA reports that can be printed or shared directly from the device.
- ERP Integration for Nearest Hospital Lookup – Using geolocation to find the closest medical facility in case of serious incidents.
Risks included data privacy concerns, user adoption challenges, and ensuring offline functionality in remote areas.
3. Executing: Building with an Agile Mindset
Using two-week Agile sprints, the team developed features iteratively:
- Hazard Identification Engine – Preloaded with common hazards per energy type and configurable for site-specific risks.
- Cloud Sync – Leveraging secure cloud infrastructure for real-time data backup.
- PDF & Share Feature – With company logo, assessor name, date, hazard list, and control measures clearly displayed.
- Nearest Hospital Finder – Integrated with GPS and a healthcare facility database for emergency response.
Stakeholder demos after each sprint kept the project aligned with user expectations.
4. Monitoring & Controlling: Quality and Scope Integrity
We tracked progress using:
- Jira boards for task management.
- User Acceptance Testing (UAT) for every build.
- Change requests reviewed by a mini Change Control Board to avoid scope creep while accommodating critical safety improvements.
5. Closing: Deliverables and Lessons Learned
Upon rollout, the FLHA module was well-received:
- Field workers praised the quick hazard selection interface.
- Supervisors valued the cloud access to past FLHAs for audits.
- Emergency planners recognized the value of the built-in nearest hospital locator.
Lessons learned included the importance of offline-first design and simple user flows for high-pressure environments.
Conclusion
The SafeTrakX FLHA module demonstrates that applying structured project management principles—stakeholder engagement, clear scope definition, Agile delivery, and rigorous quality control—can turn a safety requirement into a high-impact digital solution.
With real-time hazard identification, secure reporting, and emergency readiness in one place, we’ve taken FLHA from a paper checklist to a connected, life-saving tool.
